July August SeptemberOctoberNovember December

JanuaryFebruaryMarchAprilMayJune

July 2020

ItemResponsibility
1-JulStart of the 2020/2021 Toastmaster Year: Club and District Officers start their new rolesClubs, Area, Division, District
1-JulStart of Distinguished District, Division, Area and Club ProgramsClubs, Area, Division, District
1-JulArea Directors follow up with Clubs that have not submitted their Officer Lists to WHQArea
1-JulArea directors contact and/or visit Clubs to set up 1st round Club VisitsArea
12-JulTown Hall meetingClubs, Area, Division, District
15-JulDistrict leader list along with signed District leader Agreement and Release Statements to be submitted to TIDistrict
15-JulApproved Realignment to be sent to Toastmasters InternationalDistrict
15-JulSubmit District Calendar for the year to TIDistrict
Jul 25-26,
Aug 15
Club Officers TrainingClubs, Area, Division, District
31-JulComplete installation of club officersClubs, Area
31-JulDistrict Directory to be updated and circulatedDistrict

August 2020

ItemResponsibility
1-AugPromote the “Smedley Award” Membership Contest, Aug. 1 – Sept. 30Clubs, Area, Division, District
Aug 1-14Area Council MeetingsArea
AUGUST 15–16Club Officers, Area and Division Director Training Round 1Clubs, Area, Division, District
17-AugStart Area Director visit with available clubsClubs, Area
17-AugPublisize District Awards (DD, PQD, CGD, PR)District
Aug 17-30Division Council meetingDivision
20-AugDeadline for clubs to submit their Success Plans to the area directorsClubs
25-AugDeadline for Areas to submit their Success Plans to the Division Director and District DirectorArea
AUGUST 24–29Virtual Toastmasters International Convention 2020District
30-AugDeadline for Divisions to submit their Success Plans to the District DirectorDivision
31-AugComplete and submit year end audit report for previous yearDistrict
31-AugDocuments of previous administrative year due to World HeadquartersDistrict

September 2020

ItemResponsibility
SeptemberContests Administration and Judging TrainingDistrict
SeptemberToastmasters Branding and Content Creation TrainingDistrict
SeptemberOpen House Months – Promote September/October as Toastmasters MonthsClubs
SeptemberSpecial Theme Meetings – Clubs host a special theme meeting event in September or OctoberClubs
SeptemberClubs collect and submit Membership Dues online to TIClubs
SeptemberArea directors begin to submit club visit reports online to TI (begin July)Area
SeptemberPromote the “Smedley Award” Membership Contest, Aug. 1 – Sept. 30Clubs, Area, Division, District
19-SepDistrict Executive Committee Meeting [updated]District
20-SepVirtual Distict Council Meeting [updated]District
30-SepDeadline to submit Membership Applications to TI for TI’s “Smedley Award” Membership ContestClubs
30-SepDeadline for submission of Round 1- Club Officer Training (COT) to TI for DCP CreditDistrict
30-SepDeadline for submission of Division and Area Directors Training ReportDistrict
30-SepDeadline for submission of District BudgetDistrict
30-SepDeadline for submission of District Success PlanDistrict
30-SepDeadline to submit membership dues online to TIClubs

October 2020

ItemResponsibility
OctoberExhibit 122:Artist Lounge – Round 1
OctoberClub Open HousesClubs
OctoberClub Special Theme Meetings (Special Event opportunity for Club PR)Clubs
OctoberReminder to clubs with semi-annual election to form their Election Nomination CommitteeClubs
15-OctAppointment of District Nomination Committee (Leadership Chair)District
15-OctAppointment of District Audit CommitteeDistrict
Oct 17-18Educational Workshops (judges training and speech contest training)District
31-OctContest notification from PQD (as per Speech Contest Rulebook Clause 3(B))District
31-OctSubmit Quarter 1 Profit and Loss Statement to TIDistrict
31-OctArea Directors submit Club Visit Reports District deadlineArea

November 2020

ItemResponsibility
NovemberTraining: Mid-Year Refresher for Club Officers
NovemberTraining: Club Mentoring and Coaching
NovemberElections for Clubs electing Officers semi-annually held during first meeting in NovemberClubs
NovemberArea Council meetingArea
NovemberClub Contest (International Speech & Table Topics)Clubs
15-NovAppointment of members of DLCDistrict
30-NovDistrict Leadership committee – call for candidatesDistrict
28-NovDeadline for Area Directors Reports (first round) for credit in the Distinguished Area ProgramArea

December 2020

ItemResponsibility
DecemberToastmasters Parliamentary Procedures Training
DecemberFormation of District Alignment CommitteeDistrict
DecemberClub Contest (Tall tale & Evaluation contest)Clubs
20-DecDistrict Executive Commiittee MeetingDistrict
20-DecTown Hall meetingClubs, Area, Division, District
31-DecDeadline for clubs who elect officers semi-annually to submit Club Officer Lists to TI for DCP creditClubs
31-DecClub contests MUST be completedClubs
The year is halfway completed! Celebrate what you have accomplished!Clubs, Area, Division, District

January 2021

ItemResponsibility
JanuaryDivision Council meetingDivision
January-MarchArea directors begin 2nd round club visits and submit reports onlineArea
1-JanCall for Appointed positions applications for 2021-2022. Send to District Director.District
3-JanCandidate declarations due to District Leadership CommitteeDistrict
Jan 15-Feb 28Area ContestsArea

February 2021

ItemResponsibility
FebruaryClub Officers, Area and Division Directors Training – Round 2Clubs, Area, Division, District
FebruaryReminder to Corporate Clubs to talk to Accounting Dept. for renewals and MarchClubs, Area
FebruaryArea directors conduct 2nd round club visits and submit reports online (target April 30)Area
FebruaryArea Council meetingArea
FebruaryPromote “Talk Up Toastmasters” Membership Contest, Feb. 1 to Mar. 31Clubs, Area, Division, District
FebruarySecond Round District Club Officer Training (Jan-Feb)Clubs, Area, Division, District
15-FebSubmit mid-year Audit Report and related financial records to TIDistrict
28-FebArea contests MUST be completedArea
28-FebDeadline for Areas and Divisions to forward Realignment ProposalArea, Division, District
28-FebDeadline for officer training to count towards DCPClubs, Area, Division, District

March 2021

ItemResponsibility
MarchMembership Retention, Club Growth, Club Administration Training
MarchBranding and Content Creation Refresher
MarchArea directors conduct 2nd round club visits and submit reports online (target April 30)Area
MarchClub Open HousesClubs
MarchClub Special Theme Meetings (Special Event opportunity for Club PR)Clubs
MarchDivision Contests (International Speech & Table Topics)Division
MarchClub Officers prepare proxy/credentials for District business meeting in MayClubs
MarchDistrict Executive Commiittee MeetingDistrict
1-MarClubs collect and begin to submit Membership Dues online to TIClubs
20-MarDLC notifies District Director of nominated candidatesDistrict
31-MarDeadline to submit Membership Applications to TI for “Talk Up Toastmasters” Membership ContestClubs, Area, Division, District
31-MarDeadline for clubs to appoint Nomination Committee (for Club Officer Elections)Clubs
31-MarDeadline for Areas and Divisions to forward Realignment ProposalArea, Division, District
31-MarDeadline to submit membership dues online to TIClubs

April 2021

ItemResponsibility
AprilExhibit 122:Artist Lounge – Round 2
AprilOpen House Months – Clubs host Spring Open HousesClubs
AprilSpecial Theme Meetings – Clubs host a special theme meeting event in April – JuneClubs
AprilArea directors conduct 2nd round club visits and submit reports online (target April 30)Area
AprilClub Officers prepare proxy/credentials for District business meeting in MayClubs
AprilDivision Contests (Tall tale & Evaluation contest)Division
1-AprPublish Nomination Committee ReportDistrict
30-AprSubmit quarter 3 Profit and Loss Statement to TIDistrict

May 2021

ItemResponsibility
MayArea Council meetingArea
MayDivision Council meeting this monthDivision
MayPromote “Beat the Clock” Membership Contest, May 1 – June 30Clubs, Area, Division, District
MayElections for 2020 – 2021 Club Officers held during first meeting in May and submit 2020 – 2021 Club Officer List to TI (Target May 31)Clubs
May 21 – 23District 112TC Annual Conference (TBC)Clubs, Area, Division, District
21-MayDistrict Executive Committee Meeting TBCDistrict
22-MayDistrict Evaluation and Tall Tale Contests TBCClubs, Area, Division, District
22-MayDistrict Council Meeting TBCDistrict
23-MayDistrict International Speech Contest and Table Topics contest TBCClubs, Area, Division, District
31-MayDeadline for submission of Round 2- Club Officer Training (COT) to TI for DCP CreditDistrict
31-MayDeadline for Area Directors Reports (first round) for credit in the Distinguished Area ProgramArea

June 2021

ItemResponsibility
JuneClub Officers (Out/Incoming) to meet transition and Club Success PlanClubs
JuneArea/Division Directors (Out/Incoming) to meet transition and Area/Division Success PlanArea
JuneComplete education requirements and submit award to TIClubs
27-JunTown Hall meetingClubs, Area, Division, District
30-JunDeadline to submit 2020 – 2021 Club Officer List to TI for DCP CreditClubs
30-JunDeadline to submit Membership Applications to TI for TI’s “Beat the Clock” ContestClubs
30-JunDeadline For completion of Distinguished club, Area, Division & District program goalsClubs, Area, Division, District
30-JunEnd of 2020-21 Toastmasters YearClubs, Area, Division, District
Congratulations and Thank You for a Successful Year! Celebrate!Clubs, Area, Division, District